How to Get Started:
1) The BWH employee hosting the Sponsored Staff applicant will schedule the applicant for a Sponsored Staff Orientation (SSO) by sending an email to bwhoss@partners.org requesting desired SSO date (see Sponsored Staff Orientation Schedule). Space is limited and registrations are taken on a first come, first served basis. Email should include the following:
a. Desired SSO date
b. Applicant name
c. BWH department
d. BWH employee contact name and extension
e. Funding source or institution giving academic credit
f. Visa information, if applicable (Please be aware that the Office for Sponsored Staff and Volunteer Services (OSSVS) does not work with or facilitate any part of the visa acquisition process. It is the responsibility of the department, to ensure that the person they are interested in bringing into the hospital as a Sponsored Staff has the appropriate visa to work in the United States and within the hospital. This document may be helpful in determining which visas are appropriate. The following website is an additional resource: http://travel.state.gov.)
g. If the applicant is an unpaid research trainee (ie. not receiving payment for their participation from any source internal or external to the hospital): Please see the Research Trainee page for detailed on-boarding instructions.
2) After scheduling the applicant to attend an SSO, the BWH department employee will obtain the documents listed below. These documents must be completed prior to the applicant's attendance at SSO. The applicant will bring the completed documentation with them to SSO.
a. Sponsored Staff Registration Form
b. Confidentiality Agreement
c. CORI Request Form
d. Research Trainee Letter (Necessary for persons who will be working in a lab unpaid)
e. Government issued picture ID (Acceptable forms of identification can be found at the end of an I-9 form, which you can view on the following website: http://www.uscis.gov/files/form/I-9.pdf)
f. Visa information, including a copy of the DS-2019, if applicable
g. Immunization records (Sponsored Staff Medical Screening Form may be completed by applicant’s physician; please view both pages of the form for further instruction.)
h. Recent TB-test, plant and result (received within the last 90 days)
3) The applicant attends the entire SSO with above mentioned documentation.
4) The applicant receives clearance from BWH Occupational Health (OSSVS will facilitate this process).
5) The applicant receives a BWH Sponsored Staff ID badge (OSSVS will facilitate this process) and is eligible to begin at BWH.
Note: In the event that the Sponsored Staff person you are on-boarding is a minor (age 16-17) s/he will also need to bring the following additional forms to SSO:
a. A completed and signed Massachusetts Work Permit. The form can be obtained online at the following web-site: http://www.mass.gov/Elwd/docs/dos/youth_employment/youth_application.pdf
b. A completed and signed Medical Screening Minor Consent Form
c. A completed and signed Laboratory Minor Consent Form if the minor will be in a laboratory setting at BWH.
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