Staffing Your Lab: A Postdoc New Hire Toolkit

GETTING STARTED:

Research Fellow Recruitment and Hiring Guidelines

POSTING A POSTDOC POSITION:

If you would like to post a monthly paid postdoc position, you have two option2;

1) Completion of the "short" job requisition form, found on the HR website along with needed forms and instructions.  HR will post the position to the BWH website, where it is available to external and internal applicants.  2) Contact the ORC if you would like to post a position on our postdoc jobs webpage and to our LinkedIn group.  

INTERVIEWING:

• Staffing Your Lab: Perspectives from Both Sides of the Bench and Making the Right Moves - Chapter 4 from HHMI and BWF. 
• Behavioral Based Interviewing, an in-depth course in interviewing. 
• Introduction to HR Concepts: What PIs Need to Know, an introductory course in employment law, addressing appropriate and legal interview questions.

MAKING A POSTDOC JOB OFFER:

• PI Guide to Offer Letter
• Offer Letter Template
• Split Funding Source Offer Letter - Coming soon
• BWH Benefit Summary Sheet for Research Fellows
• PI Guide to Statement of Training and Resources
• Statement of Training and Resources Template
• Departmental Forms from the Partners International Office

PREPARING FOR ARRIVAL:

• Direct candidates to the ORC's New and Prospective Postdocs webpage
• Once an offer has been accepted, send the BWH Professional Staff New Hire Packet
• Postdoc Arrival Checklist
• FRESH Start Guide - Family Resources for Ethnicities Searching for Home (FRESH)
• New Research Fellow Resource Guide - COMING SOON

POLICIES AND GUIDELINES FOR POSTDOCS:

• Policies and Guidelines for Postdoctoral Fellows
• Time Reporting Instructions for non-exempt staff - effective October 2011
• Additional forms from Postdoc Policy (Annual Career Conference, Salary Exception Request, Appointment Extension Request, etc.)

FINDING STUDENTS FOR THE LAB:

• Northeastern University Co-op Students 
• Center for International Career Development 
• British Universities North American Club (BUNAC)

MANAGING YOUR STAFF:

• Introduction to HR Concepts: What PIs Need to Know, an introductory course in performance management and documentation.
• Additional forms from Postdoc Policy (Annual Career Conference, Salary Exception Request, Appointment Extension Request, etc.)

WRITING RECOMMENDATION LETTERS:

• Writing a Letter of Recommendation, an addendum to Making the Right Moves from HHMI and BWF.
• HMS Guidelines for Letters of Reference

PREPARING FOR POSTDOC DEPARTURE:

• Once it has been determined that a postdoc is leaving BWH, please direct them to the ORC webpage for Departing Postdocs
• Postdoc Departure Checklist

GENERAL ASSISTANCE:

Contacts for assistance from HR regarding your monthly paid employees (postdocs):

• Jan Goplerud, HR Manager, jgoplerud@partners.org or 617 582-0125
• Pivel Morton, HR Representative, pmorton@partners.org or 617 582-0137 (employee relations and policy questions)
• Angela Carter, Benefits Specialist, acarter1@partners.org or 617 724-9357 (on Tues, Weds, Thurs), 617 525-7637 (on Mon & Fri) (employee benefits questions)

The ORC can assist and will refer as appropriate:

• Caroline Rotondi, Admin. Director, ORC BWHORC@partners.org  or 617 525-9323