Sponsored Staff On-boarding Process

Orientation space is limited; please register sponsored staff two weeks in advance of desired orientation date. Incomplete orientation requests, incomplete documents, and requests received less than one week prior to the requested orientation date will not be processed. Per Occupational Health, OHS appointments will not be scheduled nor clearance given until OSSVS has received complete immunization records and proof of TB tests.

1. Schedule your new sponsored staff to attend a NSSO by sending the following to bwhoss@partners.org:

If you are not able to send scanned documents, please email the name of your sponsored staff person and desired orientation date to bwhoss@partners.org and fax the above mentioned documents to: 617-264-6355

*Please remember to verify that the person you are hiring has the appropriate visa and work authorization prior to beginning the on-boarding process.Complete immunization records and proof of two Tb tests, one within a year and one no older than 90 days (2 TB tests are REQUIRED).

2. The new sponsored staff will receive a confirmation email from bwhoss@partners.org with a link to the HealthStream training, their username, Partners password instructions, and instructions for completing HealthStream.

3. The New Sponsored Staff will bring these following completed documents to NSSO:

  • US government issued photo ID or a foreign passport
  • Copy of HealthStream transcript (all assigned courses completed)
  • Swipe Card access form (if necessary)

After attending the NSSO with above mentioned documentation, the trainee will receive clearance from BWH Occupational Health. After receiving clearance from OHS, the Sponsored Staff can receive a BWH ID badge (OSSVS will facilitate both processes) and will be eligible to begin at BWH.

Keep in mind: In the event that the Sponsored Staff person you are on-boarding is a minor (age 16-17) s/he will also need to bring the following forms to SSO: