Occupational Health slots drive the amount of Sponsored Staff that can be onboarded each week. There are 30 slots per week, which are filled on a first come first serve basis. Therefore please register sponsored staff three weeks (or more) in advance of desired start date.
Please note: Incomplete orientation requests, incomplete documents, and requests received less than one week prior to the requested orientation date will not be processed. Per BWH Occupational Health Services (OHS), OHS appointments will not be scheduled nor clearance given until OSSVS has received complete immunization records and proof of TB tests.
1. Schedule your new sponsored staff for onboarding/OHS slot by uploading or sending the following to email@example.com:
Desired date (Thursdays offered during June-August ONLY)
Visa/work authorization information and documents, if applicable (I-20, DS-2019, I-797, etc)*
Immunization records including TB plant and result (received within the last 90 days) Health Screening Requirements formmay be completed by the applicant's physician; please view both pages of the form for further instruction.
*Please remember to verify that the person you are hiring has the appropriate visa and work authorization prior to beginning the on-boarding process.
*Complete immunization records and proof of two Tb tests, one within a year and one no older than 90 days (2 TB tests are REQUIRED).
2. The new sponsored staff will receive a confirmation email from firstname.lastname@example.org with a link to the HealthStream training, their username, Partners password instructions, and instructions for completing HealthStream.
3. The New Sponsored Staff will bring the following completed documents to their scheduled OHS appointment
US government issued photo ID or a foreign passport
Copy of HealthStream transcript (all assigned courses completed)
Swipe Card access form (if necessary)
After receiving clearance from OHS, the Sponsored Staff can receive a BWH ID badge (OSSVS will facilitate both processes) and the sponsored staff will be eligible to begin at BWH.
Keep in mind: In the event that the Sponsored Staff person you are on-boarding is a minor (age 16-17) s/he will also need to provide the following to OSSVS:
Laboratory Minor Consent Formwith a description of the work environment and associated risks. (Only necessary if the minor will be working in a laboratory setting at BWH.) if the minor will be working in a laboratory setting at BWH.