Research Trainee On-boarding Process

Orientation space is limited. Please register research trainees two weeks in advance of desired orientation date. Incomplete orientation requests, incomplete documents, and requests received less than one week prior to the requested orientation date will not be processed. Occupational Health appointments will not be scheduled nor clearance given until OSSVS has received complete immunization records and proof of (2) TB tests.

1. Schedule your new research trainee to attend a NSSO by sending the following to bwhoss@partners.org:

• Desired NSSO date
• POI Form
• Individual Research Training Letter & Plan
• Quick Registration Form
• Visa/work authorization information and documents if applicable (I-20, DS-2019, I-797, etc) *
• IP Agreement
• Copy of government issued photo ID
• Degree program and anticipated graduation date (if applicable)
• Immunization records including TB plant and result (received within the last 90 days) may be completed by the applicant's physician; please view both pages of the form for further instruction. Health Screening Requirements Form

*Please remember to verify that the person you are hiring has the appropriate visa and work authorization prior to beginning the on-boarding process. Complete immunization records and proof of two Tb tests, one within a year and one no older than 90 days (2 TB tests are REQUIRED).

The new research trainee and requestor will receive a confirmation email from bwhoss@partners.org with a link to the HealthStream training, their username, Partners password set up instructions and instructions for completing HealthStream.

2. The new research trainee will bring the following to orientation.

• US government issued photo ID or a valid ORIGINAL foreign passport
• Copy of HealthStream transcript (ALL ASSIGNED completed courses)
• Swipe card access form (if necessary)

3. After attending the NSSO with above mentioned documentation, the trainee will receive clearance from BWH Occupational Health (pending all health screening requirements have been satisfied). Once cleared by BWH Occupational Health the trainee is able to secure a BWH ID badge (OSSVS will facilitate both processes) and is eligible to begin at BWH.

Keep in mind: In the event that the Research Trainee you are on-boarding is a minor (age 16-17), s/he will also need the following:

A completed and signed Massachusetts Work Permit. The application can be obtained online at the following website: http://www.mass.gov/lwd/docs/dos/youth-employment/youth-application.pdf

• Medical Screening Minor Consent Form
• A completed Consent to Evaluate and Treat Minor Form
• Laboratory Minor Consent Form with a description of the work environment and associated risks. (Only necessary if the minor will be working in a laboratory setting at BWH.)
• CORI Parental Consent Form