BWH New Employee Checklist

The checklist below outlines the activities that you should complete prior to starting and during the first three months of your employment. We hope that this will help you to feel better equipped to carry out the duties of your new job. (NOTE: Some links within the checklist are to Intranet pages that may only be accessed once you have your Partners Network ID, typically received at New Employee Orientation.)

New Employee Guide

Before you begin work at BWH

Review your offer letter. This letter will identify your job title, your manager, and your pay rate. Complete your Occupational Health Screening, which will be scheduled for you through our Human Resources Department.
Gather the documents that you will need to present with the I-9 form that you will fill out at New Employee Orientation, choosing from this list of acceptable documents that will establish your identity and employment authorization.
Identify your transportation options and plan your commute. This interactive map of the Longwood Medical Area (LMA) shows public transportation and parking options around BWH. Be sure to visit this page to learn the many safe, green, and money-saving transportation benefits available to BWH employees, including our discounted MBTA Pass Program.
Familiarize yourself with the BWH main campus, and plan the route that you will take to your department on your first day at work.
Obtain the tools, resources, and the essential items you need to know on our BWH 101 page.

On your first day

Attend a New Employee Orientation (NEO). Recruitment Services will inform you of the date you are scheduled to attend NEO. It is typically conducted on Mondays (Tuesdays after a Monday holiday). Timeframes may vary.
If you are interested in obtaining a parking pass for one of the garages that are available to BWH employees, please remember to bring your car registration with you and plan to head to the Security Office at a break during NEO or at the end of the day.
Finish your new hire paperwork, including completion of your W-4 and M-4 Tax Withholding Forms and enrollment in direct deposit for Payroll (bring a blank check or pre-printed deposit slip that shows your bank routing number and bank account number). You may complete all this online through PeopleSoft, our Human Resources Information System.
Acquaint yourself with your worksite: bathrooms, photocopier, scanner/fax machine, supplies, break rooms, first aid and emergency supplies, vending machines, mail service, ATMs, and eateries. Also note the location of security buttons, which may be mounted on walls or under desks.
Spend time learning the “basics” of your computer, email, calendaring, and phone applications. If you need to brush up on your computer skills, Partners Information Systems training offers a variety of computer training resources.
Ask your manager what building, office, and desk keys you might require and about any policies and procedures you might need to follow regarding computer, phone, and file access and security.

During your first week

Schedule to attend New Employee Orientation (NEO), if you have not yet attended.
Meet your department colleagues and other BWH colleagues.
Review job responsibilities, competencies, and expectations with your manager.
Discuss the possibility of “job shadowing” with your manager. Observe one or more colleagues to gain an understanding of how the team works together and the contributions each member makes.
Learn how to use the computer and telecommunications resources available on your desktop PC, through this self-study WISE (Welcome Information System Essentials) Reference Guide created by the Partners IS training team. Become familiar with the following IT systems:
- Partners Network account (NT)
- Partners.org email (Outlook)
- Kronos time-keeping system
- Healthstream learning catalog
- PeopleSoft Employee Self-Service (ESS) human resources system
Complete any trainings that may be appropriate for your new job.
Review the emergency plan for your department or business unit.
Familiarize yourself with BWH Policies, including the Code of Conduct Policy, which applies to all of your activities and interactions at work, as well as the following key policies (among others):
Visit the BWH HR website, which includes links to information that will be useful to you when working at BWH.
Sign up for the BWH Emergency Alert System (EAS)
If interested in adding your work email to your phone or other mobile device (i.e. tablet) open a helpdesk ticket.

During your first month

Schedule a series of meetings with your manager at intervals that fit both of your needs and schedules. Use these meetings to discuss your work progress and performance.
Review and clarify performance objectives and expectations after your first month.
Complete your benefits enrollment as soon as possible if you are eligible for benefits. You have only 30 days from your date of hire to enroll in medical, dental, life and disability coverage. (If you choose not to enroll during this 30-day window, you will need to wait until the next Open Enrollment period, which occurs in the Fall for benefits that begin the following January.) Information about your coverage choices and costs can be found here. You can enroll online via PeopleSoft.
Think about any additional support, assistance, or information you might like to receive from your manager.

Throughout your first three months

Seek out a time to meet with your manager, so he or she can revisit the expectations for your job and provide feedback on your performance.
Prepare for your three-month review. The first 90 days of employment is an introductory, trial period in which your manager and you see how well you fit your new role and how well you work with others. At the end of your first 90 days, your manager and you will discuss matters including your attendance, performance, behavior, areas for improvement, and whether or not your employment will continue.

BWH New Employee Checklist

New Employee Guide

Human Resources